Statute

Art. 1

The Association shall be known as "Perugia University Choir".


Art. 2

The Head Office of the Association shall be the residence of the current President of the Executive Council 


Art. 3

The aims of the Association, which is permanent, non-political, non-aligned and non-profit-making, shall be as follows:

  • to establish within the University of Perugia a focus for musical and concert activity, and in pursuance of this, to provide a centre of practical musical education;
  • to create an opportunity for meeting and social contact within the university community
  • to promote exchanges with similar university associations in Italy and abroad.
  • it is expressly forbidden to distribute, even indirectly, any profits or budget surpluses, let alone funds, reserves or capital during the lifetime of the association, apart from assignments or distributions imposed by the law

FINANCIAL ASSETS

Art. 4

The financial assets of the Association shall be made up as follows:

  • subscriptions from members of the association whose collection, means and timing of payments are fixed by the assembly
  • gifts, donations and bequests
  • grants received from the University of Perugia, E.R.S.U. or other private and public organizations
  • proceeds from the organization of concerts and taking part therein;
  • other monies paid to the association under whatever title;
  • property, both movable goods and real estate, acquired by using the funds raised under the preceding five headings.

MEMBERSHIP

Art. 5

Students from any Faculty of Perugia University and from any other courses run by the university can become members of the Association. The Assembly can decide to admit honorary members who do not meet the above-mentioned requirements.


Art. 6

Members shall be required, when they join the association or annually, to pay their subscription according to the amount fixed by the assembly.


Art. 7

 Temporary participation in the life of the association shall be expressly forbidden. The Executive Council shall decide to admit as full members of the association those who have made an official request. Membership shall cease:

  • in the event of death
  • by resignation. In this case the member shall inform the Executive Council in writing and in every case shall be required to pay the subscription for the current year
  • by exclusion. The Assembly shall have the right to exclude members who do not meet the requirements given in Art.5 of the present Statute, or who are in grave violation of the same or of any internal regulation. The heirs of a deceased member and any members who have resigned or been excluded from membership may not claim back money paid to the Association, and shall have no right to the funds of the Association. Subscriptions and contributions to the Association cannot be transferred or revalued. All members of the Association shall have the same rights of membership and the same unlimited claim on the activities and services provided by the Association.

ADMINISTRATIVE BODIES  

Art. 8

There shall be two administrative bodies: the Assembly and the Executive Council.


Art. 9

The Assembly shall be constituted by the meeting of all members. All members of the Association, who have duly paid their annual subscription, have the right to attend, to speak and to vote. Every member may be represented at the assembly by another member, furnished with written authority.


Art. 10

The Assembly shall be convened by the Executive Council whenever it is deemed necessary, and at least once a year, before 31st May, for the approval of the annual accounts relating to the activities conducted during the previous fiscal year. The fiscal year shall run from 1st January to 31st December. The Executive Council shall be required to draw up and present the annual accounts to be approved by the Assembly. The Assembly shall furthermore be convened by the Executive Council in the event that a request is made, signed by at least one tenth of the membership. The convening of the Assembly shall be by means of a letter of invitation sent to each member, listing the items on the agenda, at least eight days before the meeting.


Art. 11

The Assembly shall approve the annual statement of accounts, annual budget estimates, the artistic programme and general management of the Association, the names of members of the Executive Council, the composition and functions of any sub-committees, and any modifications in the Constitution or the present Statute. The Assembly of members shall be a sovereign body.


Art. 12

The Assembly shall be chaired by the President of the Executive Council, or, in his/her absence by the Vice President. In the absence of both it shall be chaired by a member appointed by the Assembly. The function of secretary shall be carried out by the Secretary of the Association, or in his/her absence, by a member appointed by the Assembly.


Art. 13

The Assembly, at the first meeting, shall approve matters on a vote of at least one half of the members in favour. At the second meeting, the Assembly shall approve matters on a vote of at least one half of the members in favour. In each case a vote of at least one half of the members in favour shall be required for the approval of resolutions concerning modifications to the Statute. Every member of legal age shall have the right to vote in the Assembly whatever the subject of the resolution, including the approval and modification of the Statute or the regulations, and nominations of members of the administrative bodies. The Executive Council shall be freely elected by the Assembly.


Art. 14

The minutes of the meeting shall be written down and signed by the President and the Secretary. The Assembly minutes shall be transcribed in an appropriate book which must be kept at the Head Office of the Association and shall be freely available for members to consult. Likewise in this book shall be transcribed the approved resolutions, balances and statements of account.


Art. 15

The Association shall be administrated by an Executive Council made up of eleven annually appointed members. All the Councillors shall be nominated by the Assembly.


Art. 16

In the event that one of the Councillors ceases to be a member of the Association or resigns, a substitution shall be made by appointing to the vacant position the first of those not elected at the most recent election of members of the Executive Council.


Art. 17

The Executive Council shall elect its own President, Vice-President, Secretary and Treasurer.


Art. 18

The Council shall meet whenever the President deems it to be necessary, or when at least five of its members request it. Meetings shall be called by written notice sent at least eight days in advance. A valid meeting of the Executive Council shall be constituted when there are at least seven councillors present, and resolutions shall be passed by a majority vote in favour among those present. Written minutes of the meetings and resolutions passed by the Executive Council, signed by the President and the Secretary, shall be kept.


Art. 19

The Executive Council shall be invested with wide-ranging powers for the ordinary and extraordinary administration of the Association, without restrictions, in particular in accordance with the following list which is approximate, not definitive:

  • it shall prepare budget estimates, final statements of account and reports for approval by the Assembly;
  • it shall approve the assignment of funds and any other transaction, economic, financial and legal;
  • it shall promote, organize and co-ordinate the activities of the Association;
  • it shall appoint, on the recommendation of the Artistic Director, the Conductor of the choir and, as required, technical voice trainers.

Art. 20

The President, and if he/she is not available, the Vice-President, shall represent the Association before third parties and in court. The President will chair the meetings of the Assembly and the Executive Council and ensure that resolutions adopted by the Administrative Bodies are carried out. He/she shall collaborate with the Artistic Director to stimulate the activities of the Choir, to promote interest in the choir among the public, and to keep contact with all the agencies and associations that may have an interest in the activities of the choir.


Art. 21

The Secretary of the Executive Council shall undertake to keep minutes of the meetings of the Assembly and of the Executive Council, and have charge of the minute-books. He/she shall be responsible for incoming and outgoing correspondence, and for all aspects of internal organization.


Art. 22

The Treasurer shall undertake to collect membership subscriptions, contributions, reimbursements, payments and any other monies owing to the Association. To a limited extent, in the pursuance of such a function, he/she shall represent the Association before third parties and may issue receipts. He/she shall hold the accounts book, with due care, and, with the Secretary, prepare the budget estimates and statements of account.. Finally the Treasurer, as representative of the Association, shall be able to sign money orders and cheques to a value not exceeding 51,91 Euro (100.000 lire). For sums greater than this the signature of the President shall be required


Art. 23

The Artistic Director shall be elected by the Executive Council. To him/her shall be entrusted the artistic responsibility of the choir. He/she shall submit to the Council the name of a Conductor for the choir, and, in co-operation with the Conductor, the names of technical voice-trainers as required. In collaboration with the Conductor and the Commission for musical activity, he/she shall submit to the assembly every proposal concerning the musical activities of the choir (programmes, concerts, etc.) and take decisions on the admission to the choir of new members by audition.


Art. 24

The Conductor of the Choir shall be appointed by the Executive Council on the recommendation of the Artistic Director. To him/her shall be entrusted the purely musical responsibility of the choir. He/she shall collaborate with the Artistic Director, and with any technical voice-trainers as required. The Executive Council shall have the option to set up internal Commissions with a consultative function.


DISSOLUTION

Art. 25

The Association shall be dissolved by a resolution of the Assembly adopted by the majority prescribed for making changes in the Statute. By the same resolution the Assembly shall appoint two or more members to perform the functions of liquidators. In the case of dissolution for whatever reason, any monies remaining at the end of the liquidation process, shall be given to agencies or associations with analogous aims or in the public interest, in accordance with Article 3, Paragraph 190 of the Law 23/12/96 no. 662, and unless otherwise required by Law.


Art. 26

On every other matter not specifically referred to in the present Statute or in any internal regulation, reference is made to the laws concerning associations, contained in the Civil Law Code.